Top 11 Benefits of Yard Management System

Benefits of Yard Management Systems

With the expansion of the supply chain and logistics industries, adequate management of yard operations has become a vital factor for success. Yard Management Systems (YMS), specifically augmented with plant automation and in-plant monitoring, are redefining how industries approach these critical operations.


The blog post highlights what is yard management, role of yard management solutions, yard management system benefits, and the workflow of best yard management software.


What is Yard Management?


Yard management is the comprehensive process of movements and operations involving vehicles and trailers within a warehouse, factory, or distribution center’s yard. Scheduling, tracking, and coordinating these operations are vital to streamline workflow and ensure efficient inbound and outbound processes.


The Role of a Yard Management System (YMS)


A Yard Management System (YMS) is a robust software solution that helps businesses to automate and optimize their yard operations. Integrated with plant automation, a YMS provides real-time visibility into yard operations, assisting companies to improve their performance, reduce bottlenecks, and enhance customer service levels.


Also read: How Technology Advancements Can Help Reduce Freight Cost


11 Benefits of Yard Management System


Let’s have a quick overview of the advantages of yard management system.


Improved Visibility


Integrating a YMS with plant automation offers businesses unparalleled real-time visibility into their yard operations. This improved visibility provides better resource allocation, effectively addressing real-time supply and demand fluctuations.


For example, a company like Amazon could see the live status of each package in their vast logistics network, ensuring better allocation of resources and swift adaptation to supply-demand changes.

Automated Tracking


yard management automation boosts automated tracking in yard management, effectively reducing throughput times and improving data accuracy. Automatic data capture eliminates human error, ensuring accurate tracking and placement of goods, saving significant time and financial resources.


Take an example of a big courier firm such as FedEx, where automatic data capture via barcodes could lower errors in tracking and placement of packages, saving both time and financial resources.

Process Flow Enhancement


A smart plant automation monitoring system within a YMS offers a means to automate traditionally manual processes. This automation leads to more accurate data input, improved scheduling, and streamlined material flow, all crucial to boosting yard management efficiency.


For instance, assume a busy shipping yard. In this environment, plant automation could automate the movement and tracking of containers within the yard. 


This could enable the yard manager to locate precisely where each container is, allowing for faster and more accurate scheduling of loading and unloading tasks. It makes the entire process of managing the yard’s operations smoother and more efficient.


Cost Reduction


With plant automation, a YMS can significantly reduce operational costs. Businesses can reduce unnecessary expenses such as labor and detention charges by digitizing yard management processes and enhancing appointment efficiency.


Consider an example of a big logistics operation where several manual tasks are released, such as sorting and moving packages. Plant automation makes these tasks efficiently automated, lowering the need for manual labor and reducing operational costs. This would also speed up appointment scheduling, mitigating expensive detention charges due to delays.

Increased Velocity


Smart Plant monitoring system provides real-time visibility and control over asset locations and their operational grades. Such real-time insights allow businesses to quickly determine available trailers for outbound loads, thus increasing the overall velocity of operations.


Imagine a Transportation & Logistics company liable for moving goods across multiple locations. The smart yard monitoring system would help them to track their vehicles’ exact location and status in real-time. Comprehending which trucks are available for loading at any moment can greatly speed up operations.

Process Conformity


Plant automation provides the application of consistent procedures across all yard operations. This uniformity decreases disparities and errors, enabling a more reliable and efficient yard management process.


Suppose a logistics company operates in multiple locations. With plant automation, the business can ensure all their operations, regardless of state or city, follow the same procedures and guidelines. This uniformity results in fewer disparities and mistakes, leading to a more efficient yard management process.

Continual Process Improvement


By harnessing data analytics capabilities, a YMS integrated with plant automation allows for robust KPI setting and measurement. This enables managers to quickly detect and rectify areas of the supply chain that aren’t meeting performance expectations.


Imagine a courier service handling numerous deliveries that happen each day. Employing a YMS integrated with plant automation, executives can set performance metrics (like delivery times) and measure them in real-time. If any route or process invariably underperforms, they can take quick action to improve it.

Carrier Performance Analysis


A YMS integrated with plant automation provides the tools to track and analyze carrier performance. This enables market players to make data-driven decisions that enhance customer service and optimize resource allocation.


Let’s take an example of an e-commerce platform relying on various carriers to deliver packages. The YMS, integrated with plant automation, authorizes them to track each carrier’s performance and study their punctuality, efficiency, and reliability. This data empowers the ecommerce brand to decide which carriers to use for their deliveries.

Enhanced Operational Velocity


A YMS integrated with plant automation ensures quick and efficient operations by effectively monitoring shipments and inventory. This advanced technology ensures processes are carried out faster and effectively by maintaining a real-time tab on shipments and inventory.


Imagine a large warehouse controlling thousands of different items. Employing a YMS with plant automation, the warehouse can monitor all shipments and inventory accurately, ensuring a quick response to any changes in demand or supply, effectively speeding up the overall operations.

Seamless Integration


A YMS can be integrated seamlessly with existing systems when augmented with a plant automation technology solution. This improves data accuracy, streamlines operations, and facilitates better inter-departmental communication.


For an enterprise that already utilizes various software systems for its operations, introducing a YMS with plant automation can be a game-changer. 


For instance, a freight forwarder could incorporate the YMS with its existing freight management software, enhancing data accuracy and smoother processes across different departments.

In-Plant Monitoring


A YMS can be hassle-free and integrated into in-plant processes with an automated smart plant monitoring system using iot. This provides real-time visibility and control over all elements of operations, from production to dispatch. 


Businesses can efficiently handle inventory levels, detect and rectify production bottlenecks, and streamline workflow, enhancing operational efficiency and security standards.


Several processes could happen simultaneously in an extensive manufacturing facility, from production to packaging to dispatch. Integrating a YMS with an IoT-enabled smart plant monitoring system authorizes the facility to track all operations in real time. 


This allows them to maintain optimal inventory levels, swiftly identify and resolve production bottlenecks, and ensure a smooth workflow, enhancing overall operational efficiency and security.



Also read: How Digitalization Reduces Turnaround Time (TAT) in Plants


The Workflow of Yard Management System: A Closer Look


Comprehending the workflow of a Yard Management System (YMS) provides you with a clear picture of numerous benefits. This procedure provides an efficient and streamlined process that transforms yard operations in the following ways:


  1. Check-In: The process begins on the vehicle’s arrival at the yard. The YMS documents the incoming vehicle’s details, including vehicle type, driver’s information, and the nature of goods carried. This automated check-in process improves accuracy and speed, providing seamless yard operations.

  2. Yard Inventory: Once checked in, the software updates the yard inventory in real time, tracking the location and status of all assets within the yard. This provides visibility into asset locations, critical for effective yard management.

  3. Movement and Tasks Management: The YMS conforms and schedules all movements within the yard. It allocates tasks to yard jockeys, confirming trailers are moved to the correct dock doors at the right time. This movement optimization lowers detention and demurrage costs, improving overall yard efficiency.

  4. Dock Door Scheduling: The YMS manages dock door scheduling, coordinating inbound and outbound traffic. This decreases dwell time and increases throughput, improving overall productivity.

  5. Check-Out: When a vehicle is set to leave the yard, the YMS organizes the check-out process. It verifies that all jobs have been completed perfectly and that the vehicle is clear to go. The automated check-out process assures that all activities are accurately recorded and decreases the chance of errors.

  6. Real-time Reporting and Analytics: An integral part of the YMS operation workflow is its capability to develop real-time reports and analytics. It provides insights into yard operations, including asset utilization, dwell times, and carrier performance. These insights allow management to make informed, data-driven decisions that enhance operational efficiency.

  7. Integration with In-Plant Operations: The YMS integration with in-plant operations, offering real-time visibility into the plant’s processes.


For instance, in a steel manufacturing plant, the yard management system software can track raw materials from the moment they enter the yard through the production procedure until the finished steel product is dispatched. This integration with plant automation systems improves transparency, efficiency, and productivity in the yard and the plant.

Wrapping Up!

The refined workflow of a Yard Management Solutions and its seamless integration with plant automation is crucial in achieving operational efficiency, optimizing resource utilization, and eventually boosting your business’s bottom line.


If you are looking for a comprehensive best yard management system to optimize your operational efficiency, contact Fretron.


Frequently Asked Questions [FAQs]

What are the immediate benefits of implementing a Yard Management System (YMS) in a manufacturing setup?


YMS offers numerous benefits, including enhanced visibility, automated tracking, improved process flow, cost reduction, velocity, process conformity, carrier analysis, and continual process improvement.

How does yard management boost operational velocity?


Yard management improves operational velocity through real-time visibility into asset locations and their operational status. It assists in quickly determining available trailers for outbound loads, guaranteeing rapid operations.

Can a Yard Management System help in cost reduction?


Yes, by digitizing operations, seamlessly managing appointments, and lowering manual tasks, a YMS can trim costs across yard operations.

How does the Yard Management System improve process conformity?


YMS ensures constant check-in and check-out procedures for every trailer, tractor, and driver, thereby decreasing discrepancies and errors and enhancing process conformity.

How does a Yard Management System contribute to continual process improvement?


A modern YMS provides analytics for adequate KPI setting and measurement. Managers can promptly determine which supply chain operations require intervention when performance expectations are not met.

What is the role of in-plant monitoring in a Yard Management System?


As part of a YMS, smart in-plant monitoring system provides real-time visibility and control over all operations factors, from production to dispatch. 

It aids in efficiently controlling inventory levels, recognizing and rectifying production bottlenecks, and streamlining overall workflow.

How does yard management impact cross-dock scheduling and yard appointment scheduling?


Integrating YMS with dock scheduling software, warehouse management system (WMS), and workforce management can significantly enhance cross-docking efficiency. 

The YMS also helps integrate the appointment scheduling portal, replacing time-consuming communication methods.


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